Construction Program Management Software for K-12 Education

As a school district executive, you are probably very aware of just how expensive school construction costs. Projectmates construction project management software for K-12 helps school district executives recognize significant savings through features and benefits such as those that follow.

Workflow Management

  • Automated Workflow to Accelerate Projects
  • Robust Financial Approval Processes
  • Ball in Court Tracking
  • Email Notifications & Reminders
  • Improved Communication
  • Punch Lists & Schedules
  • RFI, Photos, & Field Reporting

Projectmates includes a wealth of feature-rich modules, including Punch Lists, Schedules, RFI, Photo Documentation, and Custom Forms. This allows project managers to focus on managing projects, not paper. A completely web-based solution, Projectmates connects team members in real-time. This way, everyone is always on the same page with little room for excuses on missed deadlines.

As an Owner, you and the contractor can share pertinent information and transactions in real time so there is no confusion as to current contract amounts, outstanding proposed change orders, and approved change orders. You get automated workflow approvals for financials and the peace of mind knowing there won't be any surprises at the end of the project.

Cost Concerns

  • Mailing Costs Reduced to a Minimum
  • Saved Money in Late Payment Penalties
  • Eliminate Inefficiency
  • Reduce Paperwork
  • Less Wasted Time & Aggravation

Significant cost savings is a reality with Projectmates. In the transition from paper to fully-electronic document generation, our software eliminates the need for printing and shipping costs—a savings of thousands, if not tens of thousands of dollars annually. As paperwork decreases and communication becomes clearer, this means a more efficient and effective use of staff resources, saving both time and money.

With the power to manage and monitor any and all changes as they occur, you recognize savings from the elimination of surprises, like change orders, that often come at the end of a project.

Capital Funding

  • Fund Tracking by Project & Fiscal Year
  • Capital Project Ranking
  • Financial Program Oversight

With Fund Tracking, finance and fund managers have an at-a-glance progress report of funds, including credits and debits of funds and fund tracking by fiscal year. From there, funds can be allocated to specific projects over the course of one or more years to track commitments and actual costs of each project and their impact on the fund. This significantly reduces the chances of a "surprise" alteration, keeping change order-associated costs to a minimum.

A contractor had submitted an invoice with an incorrect calculation. Upon being keyed into Projectmates, the correct calculation was evident, therefore alerting staff to ask for a corrected invoice. If we did not have the ability to track contracts and subsequent invoices in this way, the invoice may have been paid incorrectly."
Heather Coughlin
Milton Hershey School

See how your Education construction project can benefit from leveraging the efficiencies offered by Projectmates. Request additional information or arrange a LIVE demo today.

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