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Construction Bid Management Software Built for Owners

Solicit, compare, and award bids—all in one platform. Save time, reduce administrative burdens, and make faster, more informed vendor selections for better project outcomes at the best value.

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Construction Bid Management Software Built for Owners

Solicit, compare, and award bids—all in one platform. Save time, reduce administrative burdens, and make faster, more informed vendor selections for better project outcomes at the best value.

Request a Demo

How Online Bidding Works in Projectmates

Traditionally a painstaking process, bidding out construction projects can now be handled effortlessly in Projectmates’ construction project management software. We understand the countless hours your team spends printing and mailing construction bid packages—not to mention all the time spent repeatedly answering the same question over the same drawing. That’s why we designed an interactive two-way paperless bidding portal for Owners and vendors to easily manage the process. Within this digital planning room, stakeholders can share information, receive notifications about changes, and get more clarity about what’s going on at all times. With more visibility, teams can cut down on costly delays and make better informed decisions about contractor bid submissions.
Bidding In-Depth

Interactive Bids, Plan Rooms, and Vendor Access

Projectmates provides a fully collaborative construction bidding portal. Your project team creates bid solicitation requests and publishes information to the virtual plan room. Contractors then register to view bids through a separate registration process. This subscribes them to specific bids they’re interested in, giving them access to view and download bid documents. Once they are ready to submit their bid, they can easily do so in Projectmates. They’ll automatically receive addendums and other notifications, as well as access to participate in the open Q&A area. Role-based access controls also help protect sensitive data and streamline compliance.
Bidding Process

Build and Distribute Digital Bid Packages

Bid package creation is a breeze. Projectmates’ construction bidding portal allows you to create packages directly from the project budget. Attach any drawings, spec sheets, instructions, or any other file types that are relevant to each construction project. From the same location, invite pre-qualified bidders or create a link for vendor self-registration. The platform improves the speed and accuracy of your bidding process, cutting down on manual errors that can cause serious hang-ups.

Compare, Level, and Award Bids in One Workspace

We’ve made the process of leveling bids quick and painless with Projectmates’ automated bid leveling tools. The analysis grid breaks down each of your vendor bids side-by-side so you can quickly see the front runners. The winner will be alerted once you’ve awarded the contract. All it takes is one more click and the winning bid values populate into a contract linked to your construction financials. It’s the fastest and most transparent way to level bids so you always have the information you need to make the most-informed decisions.
Bid Management Level One
Bid Management Level Two
Bid Management Level Three

Key Features That Support Efficient Bid Management

Contractor Bidding and Bid Management

  • 100% digital bidding

  • Simple 4-step process

  • Collaborative 2-way platform for bidders/bid managers

  • Flexible invite-only or public bidding

  • Centralized bid package management

  • Secure role-based access

  • Automate bid RFI management/routing

  • Track bidder interest, non-interest, and submissions

  • Distribute bid documents/forms/specifications

  • Publish bid addenda and bid document revisions

  • Bidders can upload supporting files/documents

  • Bidders submit costs per your bid sheet

  • Automated bid leveling

  • Easily award bid and convert to contract

Blog

6 Reasons Why Proconstruction Should Start Before the Bid

Read Here
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Projectmates Reviews:

“Projectmates does it ALL for us! When all bids are received, Projectmates presents them in a standardized format that is easy to compare apples to apples. Projectmates also analyzes every bid for me so I can make decisions much faster. Things are so much easier since we started using Projectmates!”

Jeff F.

Regional Construction Manager, Casey's General Store

Casey's

Improve Your Bid Management Process Today

Integrating Projectmates’ bid analytics and reporting into your operations brings automation, speed, and accuracy to your bid management processes. If you’re ready to see what our platform can do for you in terms of document management, cost tracking, capital program management, and mobile project tracking, get in touch with us today to schedule a demo.  

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