Cost
Tracking

Seamlessly track each step of your financial process from budgeting to bidding all the way through contracts, change orders and invoicing. Our cost tracking will slash processing times and eliminate excess costs.

One Central Place to Track Your Project Costs

Sure, you could probably get by managing one or two construction projects in Excel. After all, who doesn’t love a well-designed spreadsheet? Even with the perfect spreadsheet, things are going to fall through the cracks. As change orders begin to stack up and invoices continue to roll in, that nice looking spreadsheet you had control of has become an error ridden behemoth- and we know if you see another ‘#ref’ error you might lose it…

The reality is, you’re not just running one or two projects. Your construction program likely has dozens if not hundreds of them. Those small spreadsheet implications could very well lead to 7-figure complications. A patchwork of Excel sheets isn’t going to clearly tell the full story of your construction finances, Projectmates will track every single construction cost, contract, change order, and more.

The Circle of Life

Within Projectmates, all your project financial data will have a relationship. As you send out bids, receive change requests, and pay vendors, this all feeds back to your budget in real-time. You’ll immediately see these anticipated costs and how they impact your construction budget. To keep construction rolling, vendors will be able to submit change requests as they need right from their device. Don’t worry, they’ll only be able to see what you want them to. But your decision makers will see those requests come through in real-time. 

Budgeting

Projectmates’ construction budget is a living breathing record where you’ll track all project costs. You’ll be able to break them down by groups, cost accounts, funding sources, or WBS. We’ll calculate roll-ups automatically and even flag any items that conflict with your approved budget. From your budget page, you’ll see a real-time snapshot of all anticipated, committed, and actual construction costs. Your budget will instantly reflect all changes as they come through.

Projectmates budget screen with all approved and actual costs.
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Decrease in Overall Bid Processing Time

Bid Management

Create and send out construction bid packages directly from the budget. Our bidding platform allows you to manage your entire bidding process within Projectmates. Easily check to see who’s interested, submitted proposals, and award the contract. We’ve created an automated bid leveler to save you hours of manual bid comparison.

Contract Management

We’ve created a seamless process for contract creation so easy you’ll wonder how you did it any other way. Projectmates allows you to quickly create contracts from your project bid packages or right from items in your budget. With one click, start the approval process. Responsible parties will be automatically notified.  Approve or reject contracts from anywhere through email, web, or the Projectmates app for mobile. Close the loop with digital signatures and your construction project is rolling.

Shaking hands over a construction contract.
Person signing a construction purchase order.

Purchase Orders

Projectmates also gives your team the ability to create and track PO’s. Once a PO is created, push it out to all responsible parties for digital approval. From there, your field personnel can verify delivery from their mobile device. You’ll be able to track committed costs with a dynamic link to the project budget. Any unused materials? Your team can track those in Projectmates once a job is done.

Change Management

Throughout the construction cycle, owners know as well as anyone that nothing is going to go 100% as planned. Change is inevitable. And we get it. That’s why we’ve built a full suite of tools for your engineers, architects, and GC’s to better handle change. RFI’s are a breeze to create and route. If your team needs to pivot, quickly create a change order. Decision makers will see the potential change reflected in the budget before approval. Once approved, your contractor is notified in real-time and your team is back rolling. Powerful reporting gives you the insight you need to improve future projects.

Change order for construction being stamped for approval.
Hand pulling money out of a wallet to pay a construction invoice.

Invoicing & Pay Applications​

Projectmates helps your consultants and contractors get paid faster- Plain and simple. Projectmates will auto-populate the schedule of values and retainage from the corresponding contract. The only thing your vendors have to do is submit the % work completed and materials stored. We built the system to safeguard you against double billing or overpayment. All your team needs to do is attach any docs and push it through to your ERP system.

Integrations With Accounting Systems​

What about accounting? Our team has developed Projectmates to integrate with nearly every ERP system. We’ve made it so that you can send all financial data from Projectmates over to accounting in just a few clicks. Once they cut the checks, accounting can push that information back to Projectmates. Easy. Our goal is to save you time, double entry, and headache.

Projectmates seamless integration with third party ERP systems like Oracle or SAP.

See what our clients say...

“The best software to manage construction jobs from start to finish! Projectmates invoice workflow cut down at least 40% of my work.”

Dawn Y.

Real Estate Construction Coordinator, Conn's Home Plus

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