Dallas, TX — June 04, 2013 — Systemates, Inc., announced that Ensign Group, a group of long-term and short-stay rehabilitation centers, will team up with Projectmates construction management software for capital improvement projects at 116 skilled nursing and rehabilitative facilities across the country.
Ensign contracts well over 100 projects annually. The need for secured project transparency is critical in healthcare construction and was a primary factor in the selection of Projectmates.
Facility directors, inspectors, architects, and contractors, along with the construction department, can collaborate using Projectmates through document sharing, change order review, RFI workflow, progress pictures, and project logs, for example.
We expect Projectmates to save us significant time and money by helping us track dollars spent and left to spend on any given project so that all stakeholders can see where we are at any given point, thereby eliminating surprises related to budget overruns and timeline changes," said Andy Ashton, director of construction and renovation strategies.
Ensign will replace its heavy reliance on Excel spreadsheets and manual input of job cost spending with Projectmates' financial tracking system. The Projectmates budget captures budgeted costs, contract and purchase order commitments, change orders, and invoices. It becomes the capture all for all project finances and provides real-time cost tracking information to project managers and other internal stakeholders.
In healthcare construction, facility owners must adhere to stringent codes and regulations. Because many of its facilities are located in California, Ensign has the added burden of meeting OSHPD (Office of Statewide Health Planning & Development) regulations for facilities in the state.
"Projectmates has a strong backbone of functionality but is highly configurable to each client's workflow and internal processes," said Kaely Culbertson, manager of client implementation and support at Systemates.
With Projectmates, Ensign will be able to track building permits and inspection reports, document closeout meetings with OSHPD compliance officers and inspectors, and standardize inspections using a custom web form.
Ensign also plans to integrate Projectmates with its enterprise AP system, enabling financial data to pass between the two systems. Another challenge Projectmates will overcome is the automatic tracking and routing of change order and invoice approvals. For example, a general contractor can enter an invoice directly into Projectmates. The invoice gets automatically routed to the project manager, then facility director, and finally to the President. All parties can review and approve online regardless of their location.
"We want to work smarter and we believe Projectmates will allow us to accomplish that goal," said Ashton.
Ensign's teams of nurses and rehabilitation specialists work together based on the individual needs of each patient to establish a new level of quality care within the nursing industry. Together, with family members being essential contributors as they provide background and detail of their loved one's life, Ensign collaborates on the goals for each patient and renews residents' health and hopes for the future by providing a high level of attention and service. In order to continue meeting the needs of patients and not lose focus with construction or modification details, Projectmates' construction project management software is there to help.